Case study: Sample Consulting Ltd

This is an example based on a real client of TRU Office, but names have been changed for the sake of privacy. This company runs a consulting business that has 5 workstations and a need to improve connectivity and sharing within the company. They have no server in the office.

 

 

Their problems:

• Duplication of files across workstations and different versions of files across those workstations.
• Backups are slow, infrequent and laborious since it requires each user to drag and drop files to an external hard drive which has to be plugged into each machine. As a result of that it gets ‘left for a time when we aren’t so busy’ which is almost never.
• They have lost data several times when systems have crashed resulting in much wasted time and energy in recreating files.
• Calls to IT support have become more frequent with support costs amounting to around £4,200 per year.

 

 

There is an obvious need to implement some kind of server-based upgrade to increase sharing, file security and backups, improve their overall time management and efficiency and frankly, create a better atmosphere in the office through stress reduction.

 

What is their best option?

 

Here’s a look at costs based on TRU Office vs. the usual approach of buying a server.

5 Workstation Solution (Year 1)	TRU Fusion	Typical 'DIY' Solution
- Server Cost	NIL	£1,600
- Server Software Costs	NIL	£1,895
- Offsite Backups (10Gb)	NIL	£0,720
- Virus/Malware Protection	NIL	£0,225
- System Setup and Consulting	£0,250	£1,500
- Ongoing Support and Maintenance	£3,300	£4,200
TOTAL:	£3,550	£10,140

 

Some caveats:

 

• Unlike the DIY solution, you will never have to buy new server software/hardware again - all upgrades are FREE
• We offer UNLIMITED support, the alternative is based on a monthly service contract that many of our competitors will charge you for a similar service
• The DIY solution offers no offsite backup, where the first 10Gb is included FREE with TRU Fusion
• DIY monthly support rate was estimated at £350 per month

 

Based upon the above scenario and the ‘roll-out’ of the TRU Fusion 5-workstation solution, typical savings in this example amounted to £6,590. For further details on how we can deploy an upgraded ‘best-fit’ scalable infrastructure solution for you organisation, contact us today to discuss how we may be able to help you.